Automated Follow-up Reminders for Unanswered Emails

The Problem

You send important emails and then forget to follow up when you don't get a response. Deals stall, requests get ignored, and opportunities slip away simply because you lost track of pending conversations.

The Workflow

Step 1: Identify Emails Awaiting Response

Ask Claude to scan your sent emails and find ones that haven't received replies.

Prompt to use:

Check my sent emails from the past 7 days and identify any
that haven't received a reply yet. Focus on emails where
I asked a question or made a request.

Step 2: Review Pending Conversations

Claude will analyze your sent folder and match against received emails.

Example output:

EMAILS AWAITING RESPONSE:

1. "Proposal for Q1 project" → sent to client@company.com
   Sent: 5 days ago
   Status: No reply received
   Suggested follow-up: Tomorrow

2. "Interview availability" → sent to hr@startup.com
   Sent: 3 days ago
   Status: No reply received
   Suggested follow-up: In 2 days

3. "Quick question about API" → sent to support@service.com
   Sent: 2 days ago
   Status: No reply received
   Suggested follow-up: Wait 1 more day

Step 3: Create Follow-up Reminders

Ask Claude to set reminders for the emails that need attention.

Prompt to use:

Create a reminder for tomorrow at 10am to follow up on the
proposal email to client@company.com. Title it "Follow up:
Q1 project proposal"

Step 4: Draft Follow-up Messages

When the reminder triggers, ask Claude to help draft a polite follow-up.

Prompt to use:

Draft a polite follow-up email for the Q1 project proposal.
Keep it brief and professional. Reference that I sent the
original email last week.

Example output:

Subject: Following up: Q1 Project Proposal

Hi [Name],

I wanted to follow up on the proposal I sent last Tuesday
regarding the Q1 project. I understand you're busy, but I'd
appreciate any feedback when you have a moment.

Happy to jump on a quick call if that's easier to discuss.

Best regards,
[Your name]

Expected Result

No important email falls through the cracks. You'll have a systematic way to track pending conversations and follow up at the right time, improving your response rates and professional relationships.

Tools Used

This workflow uses multiple toolboxes:

Mail toolbox:

Tool	Purpose
mail_search_messages	Find sent emails and check for replies
mail_get_messages	Read email content
mail_compose_message	Send follow-up emails

Reminders toolbox:

Tool	Purpose
reminders_create_reminder	Set follow-up reminders

Tips

• Set follow-up reminders immediately when sending important emails
• Use 3-5 days as a default follow-up window for business emails
• Keep follow-up messages short and add value if possible

Related Workflows

• Email to Task Conversion - Track tasks from incoming emails
• Important Email Alerts - Get notified when replies arrive