AI-Powered Important Email Alerts

The Problem

Critical emails from VIP contacts get buried among routine messages. By the time you notice that important client email or urgent request from your boss, hours have passed and opportunities may have been missed.

The Workflow

Step 1: Define Your VIP List

Identify the senders whose emails should always get immediate attention.

Prompt to use:

I want to set up priority alerts for these contacts:
- My boss: boss@company.com
- Key client: contact@bigclient.com
- My team lead: lead@company.com
- Important vendor: support@criticalservice.com

Help me track emails from these senders.

Step 2: Check for VIP Emails

Ask Claude to scan for unread emails from your priority contacts.

Prompt to use:

Check if I have any unread emails from my VIP contacts
(boss@company.com, contact@bigclient.com, lead@company.com,
support@criticalservice.com). Show me the most recent ones first.

Example output:

VIP EMAILS FOUND:

1. FROM: boss@company.com
   Subject: "Need your input ASAP"
   Received: 45 minutes ago
   Preview: "Hey, can you review the attached proposal before..."
   ⚠️ URGENT - Contains "ASAP" in subject

2. FROM: contact@bigclient.com
   Subject: "Re: Project timeline"
   Received: 2 hours ago
   Preview: "Thanks for the update. One concern we have is..."

Step 3: Set Up Proactive Monitoring

Create a reminder to check VIP emails regularly throughout the day.

Prompt to use:

Create recurring reminders to check VIP emails:
- 9:00 AM: "Morning VIP email check"
- 1:00 PM: "Midday VIP email check"
- 5:00 PM: "End of day VIP email check"

Step 4: Quick Response to Urgent Items

When you find urgent VIP emails, respond immediately.

Prompt to use:

The email from my boss needs urgent attention.
Show me the full email and help me draft an appropriate response.

Step 5: Create a Summary Report

At the end of each day, review all VIP communications.

Prompt to use:

Give me a summary of all emails from my VIP contacts today.
Include what was discussed and any action items I need to track.

Expected Result

You'll never miss an important email again. VIP messages get the attention they deserve, and you can respond to critical contacts quickly without constantly checking your inbox.

Tools Used

This workflow uses multiple toolboxes:

Mail toolbox:

Tool	Purpose
mail_search_messages	Find emails from VIP contacts
mail_get_messages	Read full email content
mail_reply_message	Respond to urgent messages

Reminders toolbox:

Tool	Purpose
reminders_create_reminder	Set up VIP email check reminders

Tips

• Keep your VIP list short (5-10 contacts) for it to remain meaningful
• Add contacts temporarily during critical project phases
• Review and update your VIP list monthly

Related Workflows

• AI Email Triage - Prioritize all emails by importance
• Follow-up Reminder - Track awaited responses from VIPs