AI Email Triage: Let Claude Prioritize Your Inbox

The Problem

Your inbox is overflowing with emails of varying importance. Newsletters mix with urgent client requests, and you spend valuable time manually sorting through everything to find what actually needs your attention.

The Workflow

Step 1: Ask Claude to Analyze Recent Emails

Open your AI client and ask Claude to review your recent emails and categorize them by priority.

Prompt to use:

Check my recent emails from today and categorize them into:
- Urgent: Needs response within hours
- Important: Needs response this week
- Low priority: Can wait or is informational only

List the sender, subject, and your recommended category for each.

Step 2: Review the Prioritized List

Claude will scan your inbox and present a categorized list. Review the urgent items first.

Example output:

URGENT (respond today):
- From: client@company.com - "Contract deadline tomorrow"
- From: boss@work.com - "Need your input on proposal"

IMPORTANT (this week):
- From: team@work.com - "Q4 planning meeting invite"
- From: vendor@service.com - "Invoice #1234 attached"

LOW PRIORITY:
- From: newsletter@tech.com - "Weekly tech roundup"
- From: promo@store.com - "Sale ends soon!"

Step 3: Take Action on Urgent Items

Ask Claude to help you respond to the urgent emails right away.

Prompt to use:

Help me draft a quick response to the contract deadline email.
Keep it professional and confirm I'll review by end of day.

Expected Result

Within minutes, you'll have a clear view of which emails need immediate attention. This workflow transforms inbox chaos into an organized action list, helping you focus on high-impact communication first.

Tools Used

This workflow uses the Mail toolbox:

Tool	Purpose
mail_search_messages	Find emails by date and sender
mail_get_messages	Read email content for analysis

Tips

• Run this triage at the start of each day to set priorities
• Customize the categories based on your workflow (e.g., add "Delegate" or "Schedule")
• Combine with the follow-up reminder workflow to track responses

Related Workflows

• Smart Email Replies - Draft responses faster
• Inbox Zero Workflow - Process your entire inbox systematically