Weekly Task Planning Session

The Problem

Starting the week without a plan leads to reactive work. You bounce between whatever feels urgent instead of making progress on what matters. Weekly planning creates structure and intention.

The Workflow

Step 1: Review Last Week

Start by assessing how last week went.

Prompt to use:

Show me all reminders I completed last week and
any that are still incomplete. How many did I
complete vs miss?

Example output:

LAST WEEK SUMMARY:

Completed: 12 tasks
Incomplete: 4 tasks (rolled over)

COMPLETED:
✓ Send project proposal
✓ Review team PRs
✓ 1:1 prep notes
...

ROLLED OVER:
• "Update documentation" (missed deadline)
• "Research new tools" (not started)
...

Step 2: Capture New Tasks

Add any new commitments from last week.

Prompt to use:

Search my emails from last week for any commitments
I made that aren't already in my reminders.
List them so I can add them.

Step 3: Plan the Week

Distribute tasks across the week.

Prompt to use:

I want to plan my tasks for next week. Looking at my
calendar and current reminders, suggest which days
to schedule each incomplete task. Avoid days with
many meetings.

Step 4: Set Weekly Goals

Define your key outcomes for the week.

Prompt to use:

Based on my tasks, suggest 3 weekly goals.
Create a reminder for Friday afternoon to review
if I achieved them.

Step 5: Create Buffer

Build in flexibility for unexpected work.

Prompt to use:

Block "Catch-up time" reminders on Wednesday and Friday
afternoons for handling unexpected tasks that come up.

Expected Result

A structured week with tasks distributed appropriately, clear goals, and built-in flexibility for surprises.

Tools Used

This workflow uses multiple toolboxes:

Reminders toolbox:

Tool	Purpose
reminders_search_reminders	Review completed and pending tasks
reminders_update_reminder	Reschedule tasks
reminders_create_reminder	Add new tasks and goals

Calendar toolbox:

Tool	Purpose
calendar_search_events	Check meeting load per day
calendar_find_available_times	Find best days for tasks

Mail toolbox:

Tool	Purpose
mail_search_messages	Find commitments in emails

Related Workflows

• Daily Task Review - Daily task management
• Weekly Calendar Review - Plan calendar alongside tasks