Weekly Calendar Review and Planning

The Problem

Starting the week without a clear picture of what's ahead leads to surprises, missed preparations, and reactive scheduling. You need a systematic way to review and plan your week.

The Workflow

Step 1: Get Your Week Overview

Ask Claude for a comprehensive view of your upcoming week.

Prompt to use:

Give me a complete overview of my calendar for next week:
- Total number of meetings
- Busiest and lightest days
- Any back-to-back meetings I should be aware of
- Total hours in meetings vs free time

Example output:

NEXT WEEK OVERVIEW (Jan 20-24):

Total Meetings: 14
Total Meeting Hours: 18.5 hours
Free Time: 21.5 hours

Day Breakdown:
- Monday: 4 meetings (5 hrs) - BUSIEST
- Tuesday: 3 meetings (3.5 hrs)
- Wednesday: 2 meetings (2 hrs) - LIGHTEST
- Thursday: 3 meetings (4 hrs)
- Friday: 2 meetings (4 hrs)

Alerts:
⚠️ Monday 2-5 PM: Back-to-back meetings (no breaks)
⚠️ Thursday: 8 AM meeting (early start)

Step 2: Identify Preparation Needs

Find meetings that need advance preparation.

Prompt to use:

Which meetings next week likely need preparation?
Look for: presentations, client calls, interviews,
or meetings where I'm the organizer.

Step 3: Block Focus Time

Protect time for deep work.

Prompt to use:

Based on my meeting schedule, create 2-hour focus time blocks
on my lightest days. Name them "Focus Time - Do Not Book".

Step 4: Set Up Reminders

Create reminders for important preparations.

Prompt to use:

Create reminders for any meetings that need preparation.
Set the reminder for the day before, in the morning.

Expected Result

A clear mental map of your week with protected focus time and preparation reminders in place. No more Monday morning surprises.

Tools Used

This workflow uses multiple toolboxes:

Calendar toolbox:

Tool	Purpose
calendar_search_events	Retrieve all events for the week
calendar_create_event	Create focus time blocks
calendar_find_available_times	Identify free slots

Reminders toolbox:

Tool	Purpose
reminders_create_reminder	Set preparation reminders

Related Workflows

• Smart Scheduling - Find meeting times efficiently
• Meeting Preparation - Prepare for specific meetings