Calendar Conflict Detection and Resolution

The Problem

Double-bookings happen. Multiple calendar invites arrive, you accept without checking, and suddenly you're committed to two meetings at the same time. Finding and resolving these conflicts manually is time-consuming.

The Workflow

Step 1: Scan for Conflicts

Ask Claude to identify any overlapping events.

Prompt to use:

Check my calendar for the next two weeks and find any
scheduling conflicts or overlapping events.

Example output:

CONFLICTS FOUND:

1. Tuesday, Jan 21 at 2:00 PM:
   - "Client Call: Acme" (2:00-3:00 PM)
   - "Team Standup" (2:30-3:00 PM)
   Overlap: 30 minutes

2. Friday, Jan 24 at 10:00 AM:
   - "Budget Review" (10:00-11:30 AM)
   - "Interview: Design Candidate" (10:30-11:30 AM)
   Overlap: 1 hour

Step 2: Analyze Priority

Get help deciding which meeting takes priority.

Prompt to use:

For the conflicts you found, help me decide priority.
Consider: external vs internal, meeting organizer,
number of attendees, and whether I'm essential.

Step 3: Find Alternative Times

For the meeting you need to move, find a new slot.

Prompt to use:

I need to reschedule the Team Standup from Tuesday 2:30 PM.
Find an alternative 30-minute slot on Tuesday, preferably
in the morning or after 3 PM.

Step 4: Reschedule the Meeting

Move the event to the new time.

Prompt to use:

Move the Team Standup to Tuesday at 9:00 AM.

Expected Result

A conflict-free calendar where you never have to apologize for double-booking or miss important meetings due to scheduling oversights.

Tools Used

This workflow uses the Calendar toolbox:

Tool	Purpose
calendar_search_events	Scan for all events in date range
calendar_find_available_times	Find alternative time slots
calendar_reschedule_event	Move event to new time

Related Workflows

• Smart Scheduling - Find meeting times efficiently
• Weekly Calendar Review - Plan your week ahead